Use TeamTrack for

About TeamTrack

TeamTrack was initially built for the audio-visual and event industry, however its wide range of features make it suitable for use in many sectors, for teams of 1 to 100+ people. Each cell of the TeamTrack grid displays a compact 24-hour window into a person’s day. The unique visual interface provides a huge amount of information, so you can instantly see how busy your team is, the status of each event and what events are going on and coming up.

Colour-coded team selectors make it easy to find the particular team and person you are looking for. Hide away the teams you don’t need to see and use QuickView to see key information about any event by hovering over it with your mouse.

TeamTrack will track the hours your team work, the pay they earn (in up to 5 different simultaneous metrics) and the holiday and sickness they may take. TeamTrack is multi-site ready and companies can be divided into multiple teams. Manage, update and review events and shift information quicker, co-ordinate crew and logistics more effectively and put the schedule in everyone’s pocket.


Use FocusMode to focus in on a particular event and manage the event team together. FocusMode temporarily removes anyone not on the event from your grid view and highlights only the relevant shifts for that event.

Mobile Device Calendar Feeds

Team members and freelancers have access to their own calendar feeds. Each feed includes useful event details and timings as well as other useful information such as transport and dress code. The calendar feeds use the iCal standard, compatible with many mobile and desktop calendar applications.

CDM Documentation

The TeamTrack CDM module greatly reduces the time it takes to generate construction phase plans, method statements and risk assessments for each event. Make use of presets for each event type or commonly used venue to standardise and improve the quality of your CDM documents. Select risk assessments by category and create presets to quickly select only relevant risk assessments for your event.

Event Planner

The Event Planner is designed to make adding custom events quicker and easier. Simply enter the days and times of the event, the roles required and then pick the team members or freelancers with the relevant skills. Project managers can set preferred people for each role and each shift is uniquely customisable.

Employee Welfare

Concerned about team welfare? The TeamTrack grid will highlight short breaks between shifts and long working hours. TeamTrack also tracks working hours as part of the working time directive legislation and allows users to opt-out of the 48-hour working week.

HR Management

Struggling to manage a growing team or looking to replace an old Excel or paper-based system? TeamTrack stores key information about your team, including contact details, team roles, skills, working hours, holiday and other leave allocations and resources used. Easily track hours worked, holiday taken and any sickness they may have had.

Vehicle Scheduling

TeamTrack makes it easy to manage and schedule vehicles. Make use of vehicle information including type, size, payload, passenger numbers, insurance details, MOT and service dates, fuel type, mileage costs and maintenance records. Add a vehicle to an event as easily as a team member.


TeamTrack’s venue database stores information about the venues you use such as location, venue contact, food availability, dress code, site rules and welfare information. These details can be used in production documents to save inputting time or in the additional CDM module.

User Access Control

TeamTrack uses role based access control with fine-grained user access controls to specific features. Access to each feature can be overridden on an individual user basis.

TeamTrack uses a monthly subscription based on the number of users you have and the modules that you use. There is no minimum signup period.

TeamTrack Subscription

Use the sliders below to get the monthly subscription cost of TeamTrack for your business. *

Team Members

Select the number of people in your team.


Select the maximum number of freelancers you use each month.

Note: This is not the total number of freelancers in your database, but the maximum number you would use in any given month.

Total Cost
£35.00 per month

* Price does not include additional premium modules, such as the CDM Module. Pricing for additional modules is available on request.