“TeamTrack has transformed the way we plan events and schedule our team. It has been instrumental in supporting the growth of SFL and I would highly recommend it.”
Use TeamTrack for
TeamTrack was initially built for the audio-visual and event industry, however its wide range of features make it suitable for use in many sectors, for teams of 1 to 100+ people. Each cell of the TeamTrack grid displays a compact 24-hour window into a person’s day. The unique visual interface provides a huge amount of information, so you can instantly see how busy your team is, the status of each event and what events are going on and coming up.
Colour-coded team selectors make it easy to find the particular team and person you are looking for. Hide away the teams you don’t need to see and use QuickView to see key information about any event by hovering over it with your mouse.
TeamTrack will track the hours your team work, the pay they earn (in up to 5 different simultaneous metrics) and the holiday and sickness they may take. TeamTrack is multi-site ready and companies can be divided into multiple teams. Manage, update and review events and shift information quicker, co-ordinate crew and logistics more effectively and put the schedule in everyone’s pocket.
At the core of TeamTrack is the ability to manage crew scheduling and related logistics. TeamTrack’s quick add and edit features allow you to quickly plan complex events utilising team members, freelancers and vehicles. For office-based team members, TeamTrack makes it easy to enter regular shift patterns and track overtime, lieu and holiday.
For companies that rely on freelancers to deliver events, TeamTrack has a built-in freelancer module. View freelancers in the grid alongside your team and instantly view their contact details, their insurance status and other important information. TeamTrack allows you to store key contact information, training records, workplace skills, dietary information and other relevant information about freelancers. Find freelancers by skill to best make use of your freelancer pool during busy periods.
Your freelancers will love that you use TeamTrack, as each freelancer can be provided with their own unique calendar feed with event information detailing when they are working, how they will travel there, a minute-by-minute event schedule and much more. Plus, if event times or details change their updated calendar feed is available instantly too.
& Call Sheets
Quickly create production documents with the full event information at the click of a button. Provide your team and freelancers with comprehensive event information, team role breakdown, transport information, a minute-by-minute event schedule, venue details and any other custom information you want to communicate. Each production document is exported in Microsoft Word format so you can further customise the document if required. Exporting production documents directly to PDF will be available soon.
Holiday & Leave Management
TeamTrack monitors each person’s holiday allocation, sickness, lieu time and unpaid leave. In fact, TeamTrack can currently track 11 different types of non-working day. Booked and available holiday is available to view in each person’s dashboard and for the whole company by authorised people. TeamTrack has the facilities for holiday to be carry forward, bought back or manually adjusted. Holiday approval is restricted to people authorised to do so.
Use FocusMode to focus in on a particular event and manage the event team together. FocusMode temporarily removes anyone not on the event from your grid view and highlights only the relevant shifts for that event.
Mobile Device Calendar Feeds
Team members and freelancers have access to their own calendar feeds. Each feed includes useful event details and timings as well as other useful information such as transport and dress code. The calendar feeds use the iCal standard, compatible with many mobile and desktop calendar applications.
The TeamTrack CDM module greatly reduces the time it takes to generate construction phase plans, method statements and risk assessments for each event. Make use of presets for each event type or commonly used venue to standardise and improve the quality of your CDM documents. Select risk assessments by category and create presets to quickly select only relevant risk assessments for your event.
The Event Planner is designed to make adding custom events quicker and easier. Simply enter the days and times of the event, the roles required and then pick the team members or freelancers with the relevant skills. Project managers can set preferred people for each role and each shift is uniquely customisable.
Concerned about team welfare? The TeamTrack grid will highlight short breaks between shifts and long working hours. TeamTrack also tracks working hours as part of the working time directive legislation and allows users to opt-out of the 48-hour working week.
Struggling to manage a growing team or looking to replace an old Excel or paper-based system? TeamTrack stores key information about your team, including contact details, team roles, skills, working hours, holiday and other leave allocations and resources used. Easily track hours worked, holiday taken and any sickness they may have had.
TeamTrack makes it easy to manage and schedule vehicles. Make use of vehicle information including type, size, payload, passenger numbers, insurance details, MOT and service dates, fuel type, mileage costs and maintenance records. Add a vehicle to an event as easily as a team member.
TeamTrack’s venue database stores information about the venues you use such as location, venue contact, food availability, dress code, site rules and welfare information. These details can be used in production documents to save inputting time or in the additional CDM module.
User Access Control
TeamTrack uses role based access control with fine-grained user access controls to specific features. Access to each feature can be overridden on an individual user basis.
“TeamTrack has helped TSL centrally track our internal and external crew. We use TeamTrack to run our HR, Project Costing and RAMS. I see a lot of future potential working with TeamTrack.”
Managing Director of TSL
Start using TeamTrack today!
TeamTrack uses a monthly subscription based on the number of users you have and the modules that you use. There is no minimum signup period.
Use the sliders below to get the monthly subscription cost of TeamTrack for your business. *
* Price does not include additional premium modules, such as the CDM Module. Pricing for additional modules is available on request.