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Plan with confidence
Explore module Event & crew scheduling
See every event, shift, skill and availability decision in one operational view.
Event operations, connected
Your team are more important than assets.
Plan people, resources, time and attendance, travel, accommodation, event information and compliance in one live operational system — connected to the rental, HR and finance tools you already use.
Crew scheduling and logisticsFreelancer and availability managementVehicle and resource schedulingProduction documents and call sheetsVenue management
One operational picture
The detail behind every successful event.
TeamTrack brings the people, movements, documents and actuals around each job into view—without asking you to replace the specialist rental systems that already run your warehouse.
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A stronger freelance network
Explore module Freelancer management
Onboard, qualify, communicate with and schedule your trusted freelance network.
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People operations that fit events
Explore module Workforce administration
Bring leave, working time, wellbeing and employee records into the same operational system.
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Every journey attached to the event
Explore module Travel & accommodation
Coordinate flights, trains, hotels, vehicles and travellers alongside the live event plan.
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Know what happened on site
Explore module Time & attendance
Capture attendance, project time and breaks from mobile or shared TimeCard devices.
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Move the operation, not just the schedule
Explore module Vehicles, resources, venues & logistics
Coordinate vehicles, drivers, operational resources, locations, venues and transport around every job.
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Operational detail, ready to share
Explore module Documents & compliance
Generate production documents and keep safety, skills and qualification records connected to the event.
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Turn operations into insight
Explore module Reporting & profitability
Compare crew, transport, time and event costs without assembling another spreadsheet.
Event & crew scheduling
The right people, in the right roles, on the latest plan.
Build multi-day events, installations and shifts with employees, freelancers, vehicles and responsibilities connected to every date.
- Calendar, crew grid and Matrix planning views
- Roles, skills, shift descriptions and working times
- Availability requests, offers and confirmations
- Conflict visibility across work and non-working days
Freelancer management
Turn your trusted network into a responsive crew resource.
Keep applications, availability, skills, qualifications, ratings and event history in profiles that planners can use when the next opportunity arrives.
- Custom onboarding and application forms
- Targeted availability and opportunity requests
- Qualifications, insurance and expiry-controlled files
- Groups, role-specific ratings and booking history
Freelancer NetworkAvailability For Upcoming Work
LiveProduction ManagerAdvance planning · On-site delivery
AvailableLighting TechnicianLighting · Rigging · IPAF
AvailableTravel & accommodation
Every journey attached to the live plan.
Coordinate flights, trains, hotels, vehicles and travellers around the event—not in a separate chain of spreadsheets and messages.
- Booking references and traveller assignments
- Flight and train itinerary details
- Hotels, vehicles and ground transport
- Travel information in production documents and mobile
Integration first
Keep the rental system your warehouse trusts.
TeamTrack complements specialist inventory platforms. Bring project information into the people, travel, documentation and delivery information that surrounds every event.
Explore Integrations
TeamTrack in the field
The latest detail, wherever the team is working.
Employees and freelancers can see events, respond to opportunities, access people and vehicle details, clock time and submit expenses without returning to a desk.
TeamTrack App In Action01 / 03
Designed for live events
A clear, shared operational view—without forcing every department into the same generic system.
TeamTrack becomes the connected people and delivery layer around the specialist tools your teams already trust.
1–500+people operations
Web + appoffice to field
Built to fitbespoke workflows
Clear starting point
Estimate your TeamTrack platform cost.
TeamTrack starts at £41 per month, including the core modules, your first team member and up to five freelancers. Team and freelancer pricing follows the new volume bands, while optional module fees scale with team size.
A Monthly Subscription Based On Your Operation
TeamTrack is a monthly subscription service based on the number of team members (users) you have and the modules that you use. A user is any team member that either uses the system to plan events for others, or is added to events, working time or non-working days.
Dynamic And Flexible Freelancer Billing
Freelancer billing is flexible, so you are only charged for a freelancer when they are added on events in the month being billed. You don’t pay anything for just sending freelancers availability requests or updating their information.
No Minimum TermThere is no minimum signup period.
Stay connected with TeamTrack.
Follow product updates, operational ideas and news from the TeamTrack team.